Introduction
Every organization embarks on a journey to ensure the well-being and fulfillment of their employees. This journey begins with understanding the root causes of burnout and implementing effective strategies to prevent it.
Employee burnout is a critical issue that affects organizations across various industries, particularly in health and human services. Understanding its causes, impacts, and prevention strategies is essential for fostering a supportive and productive work environment. This guide takes you on a journey through the causes of burnout, the importance of early intervention, and the implementation of effective prevention strategies.
By prioritizing the well-being of employees, organizations can create a culture that promotes professional fulfillment and high-quality service delivery.
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Burnout Definition
Notoriety for burnout increased in 2014 when physician burnout grew to an alarming 54.4% from 45.5% in 2011. At the time, the burnout rate for the general population was 28% (Shanafelt et al., 2015).
In 2016, the World Health Organization reported that for every dollar spent on mental health treatment the company would see a four dollar return on employee health and ability to work (World Health Organization, 2016).
Yet, burnout persists. According to a Deloitte survey of 1,000 full-time US professionals in January 2023, 77% of respondents have experienced burnout at their current job. More than half of respondents say they have experienced burnout more than once (Fisher, 2024).
Leading burnout researcher, Christina Maslach, PhD states, "So to prevent, to actually change the likelihood that burnout will occur is you want to somehow begin to make changes in the conditions that are causing the problem of burnout. Dr. Maslach reports that the research indicates burnout is the result of a mismatch between the workplace and workforce and that the solution for prevention is not one sided (Maslach, 2021).
The World Health Organization defines burnout as a state of being that occurs in response to prolonged stress at work (World Health Organization, 2022). It is a term inclusive of three primary characteristics, emotional exhaustion, depersonalization, and reduced personal accomplishment (Fred & Scheid, 2018). Emotional exhaustion is a feeling of being overextended and depleted of one's emotional and physical resources. Depersonalization is when someone exhibits a cynical attitude and detached feelings towards clients, colleagues, and the organization. Reduced personal accomplishment describes a sense of ineffectiveness and lack of accomplishment at work.
Learn MoreWhat is Burnout Prevention?
Burnout prevention involves the implementation of proactive strategies and practices to reduce the risk of burnout and promote professional fulfillment (Otto et al. 2020). It is about recognizing the contributing factors of burnout, prioritizing time and effort for problem-solving, and implementing solutions that create an environment both at work and for the individual employee that nurtures professional fulfillment (Awa et al. 2010).
Effective burnout prevention strategies aim to accomplish two goals:
- Nurture a workplace culture that is safe and efficient
- Promote resilience for employees
Fostering Supportive Work Environments
A supportive work environment plays a crucial role in preventing burnout. It involves providing employees with the resources, support, and opportunities they need to thrive both personally and professionally. Some key strategies include:
- Ensure efficient work processes.
- Provide sufficient training and support for work duties including the impact of secondary trauma.
- Allow for autonomy and flexibility.
- Motivate with reward and recognition rather than pressure.
- Create a culture of psychological safety where it is safe to be transparent, take risks, and make mistakes.
- Promote inclusivity, open communication, and emotional regulation.
- Emphasize mental health and well-being.
Creating a supportive work environment can contribute to higher employee satisfaction, increased productivity, and reduced burnout rates (DeChant et al., 2020).
Nurture Resilience
Individual resilience is an essential component of preventing burnout. It involves prioritizing one’s physical, emotional, and mental well-being in order to maintain professional fulfillment. Some self-care practices that human service employees can implement include:
- Take breaks: multiple micro breaks each day, long weekend (or at least a full day) each month, and weekly vacation bi-annually.
- Understand and implement emotional regulation.
- Choose positive thoughts and attitudes.
- Problem solve the causes of burnout.
- Nurture your health with nutrition, sleep, and movement.
- Seek social support, and utilize healthy boundaries.
- Empower yourself with efficacy.
By increasing resilience, employees can better manage stress, reduce the risk of burnout, and improve their overall well-being (Otto et al., 2020).
By focusing on burnout prevention, organizations can create a healthier and more productive work environment for their employees.
Learn MoreWho Needs Burnout Prevention?
Not all careers are created equal in terms of their impact on burnout. For example, individuals in the helping or “caring” professions are particularly vulnerable to burnout (Magnano et al., 2015). In fact, this industry has terms such as “compassion fatigue” and “secondary trauma,” to describe the phenomenon in which professionals adopt the stress and suffering of those with whom they work. This is a common experience among mental healthcare workers, first responders, doctors, nurses, teachers, and others who may be more likely to work in isolation and who routinely care for and hold space for vulnerability in others (e.g., Hricová et al., 2020; Jacobson, 2012). Note: for the purposes of this program, the term “burnout” will encompass compassion fatigue and secondary trauma as a broad umbrella term describing these related conditions.
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“Why do we have to take from our personal life to regain balance for our professional life? Why can’t we experience balance at work.”— Shari, Founder of MyWorkBALANCE
Addressing Early
It’s never too early to start. According to 2022 data from Gallup, (RYAN PENDELL AND SARA VANDER HELM) workers under 35 are disengaging from their jobs in much higher numbers than their older cohorts. We should start early by incorporating burnout prevention in school curricula and training programs. By equipping individuals with stress management skills and resilience-building techniques from an early stage, they are better prepared to handle work-related stressors in the future. Additionally, early training can empower individuals by helping them understand the components of professional fulfillment and how to advocate for themselves in the workplace.
Of 10,243 full-time desk-based workers polled in six countries including the United States and the United Kingdom, over 40% said they are burned out. Nearly half (48%) of 18-to-29-year-olds said they feel drained compared with 40% of their peers aged 30 and up, while women (46%) reported higher levels of burnout than men (37%). It would make sense to implement burnout prevention strategies during an employee's onboarding and training process. Many new employees will not have had the privilege of exposure to burnout prevention education either through their academic experience or previous employment. Making burnout prevention a part of the onboarding process communicates the message that burnout prevention is a priority and part of the workplace culture.
If your company is just getting started with burnout prevention strategies, they can also be effective for those employees who meet partial criteria for burnout. Early intervention can help address the underlying causes and prevent further progression towards burnout.
Lastly, it is important to promote burnout prevention even after an employee has completed burnout treatment and is in the recovery phase. Continued support, monitoring, and follow-up can help maintain the progress made and prevent relapse.
Learn MoreWhy Do We Need Burnout Prevention
Individuals
If left untreated, burnout results in a feeling of exhaustion, physically, mentally, emotionally, and even spiritually (Jacobson, 2012). It causes an attitude of cynicism and detachment toward your workplace and contributes to a loss of belief in yourself, your abilities, and your effectiveness at work (Fred & Scheid, 2018). There is an 180% increased risk of developing depressive disorders for those suffering burnout (Ahola et al., 2005). Psychological distress is not the only impact; risk significantly increases for employees whose burnout persists. For instance, there is an 84% increased risk of Type 2 diabetes (Melamed et al., 2006) and a 40% increased risk of hypertension (von Känel et al., 2020). In the short term, an employee could experience insomnia, headaches, and musculoskeletal pain (Salvagioni et al., 2017) as well as impairment in short-term memory, attention, and other cognitive processes essential for daily work activities (Gavelin et al., 2022).
"Physicians have resilience and self-reliance in abundance, but when we rely on those traits above all others, we put our own well-being and that of our patients and colleagues at risk." - Susan R. Bailey, MD, president of the American Medical Association, 2020-2021
Physicians are at a higher risk of suicide and suicidal ideation than the general population. Suicidal ideation has been associated with high workload volume and medical errors.
Suicide - According to the American Foundation for Suicide Prevention:
- Each year in the U.S., roughly 300–400 physicians die by suicide.
- In the U.S., suicide deaths are 250–400% higher among female physicians when compared to females in other professions.
- In the general population, males complete suicide four times more often than females. However, female physicians have a rate equal to male physicians.
Organizations
Leading burnout researcher from the Healthy Workplaces Center at the University of California Berkeley, Christina Maslach, reported that 10% to 15% of employees in an organization will meet the full criteria for burnout. She adds “over half of employees are likely negative in one or two dimensions — not burned out, but perhaps on the pathway there.” (Maslach, 2021).
Costs incurred by organizations due to burnout include:
- Absenteeism – Burnout causes a 57% increased risk of workplace absence greater than two weeks due to illness (Borritz et al., 2010).
- Lost productivity – According to Gallup, disengaged employees cost U.S. companies between $450 billion and $550 billion annually in lost productivity.
- Replacement Costs – Gallup estimates that replacing an employee can cost between half and twice their salary. For example, if an employee’s salary is $50,000, the replacement cost could be between $25,000 and $100,000.
- Healthcare expenses – According to a 2019 Stanford study, workplace stress leads to nearly 120,000 deaths and nearly $125 to $190 billion in spending each year.
- Poor Customer Service – New Voice Media reported that U.S.-based companies are losing over $75 billion annually due to poor customer experiences. A national survey indicated that 39% of respondents avoided going to the doctor because of poor previous experiences with a healthcare organization or provider (Taber et al., 2015).
- Patient Care – Patients give lower consumer assessment ratings to hospitals that require longer shifts for nurses (Stimpfel et al., 2012). The consequences of untreated burnout can become catastrophic, risking patient safety with sometimes life-threatening mistakes by employees (Drazul et al., 2018; Hall et al., 2016; Pereira-Lima et al., 2019).
Increase Professional Fulfillment
The BALANCE Framework: The good news is that you don’t have to suffer from the effects of burnout. Mental health practitioners believe that burnout can be both treated and prevented. Professional fulfillment is often defined as the extent to which an individual finds their work rewarding, meaningful, and aligned with their personal and professional goals. Focusing on increasing professional fulfillment is preventive for burnout and is less costly to both employees and employers than treatment for burnout. For health and human service employees, professional fulfillment can be fostered through the 7 pillars of the BALANCE framework:
Behaviors
Behaviors are the evidence of the forces that are “behind the scenes” of the workplace and “below the surface” in the individual. In the workplace, this is the culture that is both stated in written procedures and unspoken in the understood norms. In the individual, this is the past painful experiences, thoughts and feelings (Dana & Porges, 2018). The first step in avoiding burnout is to learn to notice and observe the problematic behaviors of yourself and others. Problematic behaviors are typically void of empathy and empowerment. Rather, they involve attempts to dominate and control others, lash out in anger and frustration, make assumptions before getting all the information, defensiveness, stubbornness, shutting down, or the like. Observing behaviors provides the opportunity to understand the context surrounding the situation and activate a proactive, problem-solving response. It also allows time to divert impulsive and emotionally charged reactions that perpetuate the toxic cycles that lead to burnout. This first step to commit to calmly observing rather than impulsively reacting is a critical ingredient of psychologically safe environments in which people can thrive and enjoy professional fulfillment.
Read moreAccepting Feelings
Accepting your own and others' feelings is essential for creating a safe and supportive environment. Often workplace cultures require that professionalism be synonymous with stoicism and that expressing feelings is a sign of weakness. However, both denying and/or stuffing your feelings is stressful and is problematic for the work culture and your physical and mental health. Feelings are an authentic component of the human experience and are better regulated than denied. Accepting and expressing your feelings and allowing others to do the same creates the opportunity to learn and discover meaningful solutions for the conflicts that are compromising the wellbeing of yourself and others (Harris, 2021).
Read moreLimiting Beliefs
Learning to identify and challenge limiting beliefs is the key to growth and development both for the individual and the workplace culture. For example, you could have beliefs that cause you to trust certain people more than others, or believe things about yourself and others that may or may not be true. Limiting beliefs are characteristically rigid and negative and unfortunately, the foundation for many of the organization policies that contribute to burnout. Beliefs that are helpful are those that are flexible, optimistic, and realistic. Recognizing and challenging limiting beliefs and the patterns and policies that reinforce them facilitates the opportunity for both individuals and workplace cultures to reach their full potential (Beck, 2020).
Read moreActivating Events
Events in the environment that trigger an emotionally charged response are the primary cause of burnout. Because the human body is wired for survival, reminders of past emotional pain are current threats that trigger the Fight, Flight, or Freeze response (Dana & Porges, 2018). Becoming aware of the people, policies, duties, and types of interactions that trigger the survival response is probably the most important skill in building resilience in yourself and the workplace. Simply stated, when either the activating event or the activation to the event can be avoided, burnout will be eliminated.
Read moreNurture Health
For several years, self-care has been the obvious burnout solution promoted by the vast majority of employee assistance programs. However, recent research is indicating a downside to this single-minded focus (Hricová, 2020). Understanding that burnout is as much the responsibility of the workplace as the individual employee is the heart of a successful wellness program. Additionally, self-care or “health promotion” programs are most effective when offered as a voluntary and preventive measure allowing for autonomy and individual decision-making in its use (Tetrick & Winslow, 2015). Nonetheless, self-care is essential for health and wellbeing and is the responsibility of each individual and each organization to promote (Jackson & Watkin, 2004).
Read moreConnections
Individuals and workplaces that foster a climate of inclusion and belonging create cultures that are safe, fun, and productive. Even workplaces that are especially demanding and that offer limited employee efficacy (a situation ripe for burnout) can offset the risk of stress through building opportunities for workplace relationships (Karesek & Theorell, 1990). Importantly, while allowing coworkers time to connect, reflect, and vent about their work has been found to reduce burnout risk, requiring social engagement through seemingly unnecessary meetings has been found to contribute to burnout (Tetrick & Winslow, 2015). Connection needs to be allowed to authentically occur in the workplace (Jackson & Watkin, 2004). Additionally, reconnecting with your purpose, the reason why you do what you do and connecting with your passion, what you are good at, reinforces resilience in both the workplace and the individual. Rediscovering meaning and engagement with work in the helping professions can serve to reduce burnout risk (Hricová et al., 2020; Jackson & Watkin, 2004).
Read moreEfficacy
Studies have demonstrated that allowing employees increased autonomy in defining or “crafting” their jobs can reduce the risk of burnout (Gabriel & Aguinis, 2022). Workplaces that promote autonomy and agency demonstrate respect for the dignity and self-worth of employees, which provides opportunity for increasing confidence and motivation, the necessary ingredients for success (Jackson & Watkin, 2004). Believing that professional fulfillment is possible is the motivation for both workplaces and individuals to commit to implementing these 7 steps.
Read moreConclusion
Preventing burnout and fostering professional fulfillment in health and human services is not just beneficial— it's essential. It leads to healthier, happier employees who are more engaged and effective in their roles. As such, organizations need to prioritize these aspects not only to safeguard their workforce but to ensure high-quality care and service delivery.
Through sustained efforts in these areas, health and human service professionals can achieve a rewarding balance that benefits everyone involved.
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